Registering a heavy vehicle in NSW

A heavy vehicle is defined as a motor vehicle or trailer that has a Gross Vehicle Mass greater than 4.5 tonnes. There are specific registration requirements for heavy vehicles in NSW.

While registration remains the responsibility of Transport for NSW (Transport), from 1 August 2022, the National Heavy Vehicle Regulator (NHVR) will manage the Heavy Vehicle Inspection Service on behalf of Transport.

Complete your registration transaction online at Service NSW

Vehicles which must be registered

All vehicles, including trailers, which are driven or towed on NSW roads must be registered.

There are some limited circumstances in which vehicles may be driven unregistered. See unregistered vehicles for information.

Who can register a heavy vehicle?

A heavy vehicle can be registered in the name of one person, or in the name of an incorporated organisation. Vehicles cannot be registered in more than one name.

The person or organisation named on the Certificate of Registration is considered the registered operator of the vehicle, and is responsible for it.

Important: The registered operator is not necessarily the owner of the vehicle.

As an individual, you must be at least 18 years old to register a heavy vehicle.

Changes to NSW heavy vehicle registration

There have been changes to heavy vehicle registration in NSW. These include:

  • a national heavy vehicle plate and a nationally consistent plate fee of $26.15
  • heavy vehicle registration labels are no longer be required
  • fleet operators with two or more vehicles will be eligible for the common expiry date scheme.

Operators have read only access to their fleet registration details on the NHVR online Portal.

Transport manages vehicle registration services in NSW, such as new registrations and renewals. The NHVR now manages the Heavy Vehicle Inspection Service on behalf of Transport.

National heavy vehicle plates and nationally consistent plate fee

A national heavy vehicle plate will be issued in NSW whenever:

  • a new heavy vehicle is registered
  • an unregistered heavy vehicle is re-registered
  • an interstate (without the national heavy vehicle plates) vehicle transfers into NSW
  • a lost, damaged, destroyed or stolen number plate is replaced

This does not include heavy tow trucks, public passenger buses and NSW Conditional Registration Scheme customers. NSW customers who have heavy vehicle personalised or custom 'myPlates' registration plates displayed on their heavy vehicle will not be required to have national heavy vehicle plates.

myPlates will still be available for NSW customers with new registrations if they wish to have a personalised number plate. Standard myPlates fees will apply for all new myPlates customers.

The national plate looks like the example below with black lettering on a white background and a blue 'NATIONAL HEAVY VEHICLE' sash across the bottom.

Removal of registration labels

Heavy Vehicles (over 4.5 tonne) do not need a registration label.

Labels will continue to be required for vehicles with an Unregistered Vehicle Permit.

Common registration expiry dates

Customers with two or more vehicles in their fleet will now be eligible for the Common Expiry Date (CED) Scheme. This means that all of your vehicle registrations will expire on a single date.

See the CED Scheme page for information on how to apply.

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